Conference Presenter's Information Kit

Your presentation timeslot

A draft program showing the date and times for presentation of each contributed paper is placed on the Conference website ( prior to each conference (probably late December). Please note that these times are subject to change. A final program will be available on registration at the Conference.

25 minutes is allotted for your presentation time, which consists of 15 minutes for your presentation and 10 minutes for questions. 5 minutes is allowed for moving between rooms. Be sure to structure your presentation so that it fits into this timeframe, as times will be strictly enforced by the chair of each session.

First time presenters

The Society offers a prize for the best first time presenter, determined on the basis of the presenter's clarity of delivery and quality of work. If this will by your first presentation at an AARES conference, please notify the chairperson of your session prior to session commencement.

Full paper

The front page of the paper should include the paper title, abstract, and contact details and affiliations of authors. Other than this there is no required format and no page limit on papers. However it is suggested that you format the paper according to the standards used in the Australian Journal of Agricultural & Resource Economics. In order to save paper and reduce the bulk that delegates must carry, it is suggested that you use single spacing and copy it double sided if possible.

Contributed paper presenters are requested to bring 40 hard copies of their paper to the conference. Alternatively, you may wish to post a copy of your paper on your personal website and hand out a single sheet providing the web address. When you register, please bring your paper to the Papers Room and place the copies in the place that will have been specified for it. Delegates will be free to browse the papers during the conference. If your paper is popular and stocks run out, delegates will be able to register a request to receive a copy from you after the conference.

Under this system, it is possible that your paper may be "out of stock" by the time you present your talk. If you consider this to be a problem, you could retain say 20 copies of it for distribution at your presentation, and return any unclaimed copies to the papers room after that.

Please note that photocopying services will not be available at the venue. If you require photocopying, the registration desk can advise you of the location of nearby commercial outlets that provide this service.

Submit electronic copy of your paper by January 29, 2003

In order for your paper to be posted on the AARES web site or be included on the CD of Conference Papers, you are requested to submit an electronic version of your paper by January 29. Electronic formats should either be Acrobat PDF (preferred format) or Word for Windows (version 97 or later). Please name the file using the surname of the first author. Email the paper to AARES (aares) as an attachment. Please use  "AARES 2003 Paper - " followed by surname of first author as the first part of the subject heading for your email. For example, a contributed paper by David Ricardo and Thomas Malthus would be submitted in an email with a subject line that begins with: "AARES 2003 Paper - Ricardo" (without the quotation marks). You can append something like "submission n" or "paper n" to the email heading if you have multiple submissions and this is the nth one.

Audio visual facilities

All rooms will be equipped with electronic data projection facilities and an overhead projector. Slide projectors will not be available.

Biographical details

In order for the session chair to introduce you appropriately, please prepare a short bio note with background information about you (50 words) and hand it to the chairperson prior to the commencement of your session.

Last minute changes

The Organising Committee would like to ensure that the conference runs as smoothly as possible. To assist us with this objective, please notify the registration desk if circumstances prevent you from presenting your paper at your allotted time.

In the meantime, if you have any further queries, please do not hesitate to contact All Occasions Management on (08) 8354 2285 or AARES

Tips for new presenters

Do not present your written paper verbatim

Explain the information in your own words without resorting to reading.

Use only speaking time allocated

Time your presentation to ensure that you do not run out of time and that you allow time for questions. Make sure you allow the audience time to absorb any visual information that you show. Pauses are well received.

Tips for overheads and PowerPoint presentations

Templates for PowerPoint for AARES 2003 are available for downloading at the bottom of this page. These use recommended font sizes and colours.

Here's another set of tips from another source.

1. Keep it simple

Unless you really have to include a lot of information on the slide, make sure you have no more than 12 lines of text, (preferably six) including the title. With graphs, try and keep the data points to a max. of 15 with no more than 3 series. Remember, slides are meant to summarise what you are saying, not repeat what you've already said. If you are really worried that they might not take in everything, give your audience handout notes. Whatever you do, don't go overboard on special effects. For slide transitions, keep them to two different types, and build text the same way every time. Decide what you want and stick to it.

2. Think colour

You have a colour medium, use it wisely. If you use light backgrounds, use dark text and graphics. Alternatively, if you use dark backgrounds, use light text. In most cases highlight your heading in a bright bold colour like Yellow or Gold, with you body text White. This way you'll never lose. Make whatever sort of background you like, as long as the text or graphic is easy to read. (No small red text!)

3. Fonts

Keep text to a standard font style. Use fonts like Arial or Times. They are easy to read and are standard on every computer. If you really want to use a specific font, make sure you copy that font onto the disk along with your presentation. if you don't, it may not be on the computer that is going to be displaying your show!

4. Images

Optimise your graphics for quality, size and speed. Powerpoint presentations don't need 300 dpi scans, like print work. The final resolution should be no more than 72 dpi. That's all the standard computer screen resolves to. Therefore, an image of about 15cm by 10cm, in JPEG High quality format, should be no larger than about 70 - 80K in size.

5. Saving onto disk

If your presentation is larger than the standard 1.44mb floppy, consider the following. (a) Write it onto a CD-R (b) Compress the presentation onto one or more disks using either WINZIP or PK-ZIP.

Both these are available free of charge on the Net at or alternatively, you can use Powerpoint's Pack and Go facility. It works as a Wizard, so you simply follow the instructions.

Useful downloads

PowerPoint File Naming Instructions

For uploading presentation files onto the laptops in the AARES 2003 conference rooms, your are required to use the exact name indicated in this PDF file.

AARES Home Page

Copyright © Australian Agricultural and Resource Economics Society, 2002
Last revised: February 05, 2003.